Office Manager


WHO WE ARE LOOKING FOR:

The Office Manager will organize and coordinate office operations and procedure, in order to ensure organizational effectiveness, efficiency and safety and facilitate staff productivity and satisfaction.  The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and must be able to work independently with little or no supervision.  This person must be exceedingly well organized, flexible, resourceful, personable and enjoy the administrative challenges of supporting an office of a fast-growing, innovative company. 

WHAT YOU WILL BE DOING:

Administrative Assistant Tasks
  • Calendars; meeting, room and appointment scheduling for staff as needed
  • Housing and travel planning assistance for job candidates as needed
  • Special administrative projects or tasks as assigned or required
Office Purchasing
  • Purchasing general office supplies
  • Purchasing snacks and beverages
  • Re-stocking company schwag
Corporate Credit Card Management
  • Responsible for safe keeping, usage and approvals for office credit card
  • Sending receipts weekly to Finance
Office Maintenance Management
  • Scheduling maintenance and upkeep of office furniture, appliances, building and equipment
  • Work with property/building management & maintenance to ensure office safety and communicate information to staff
  • Manage office security system
  • Set up and manage vendor & service provider contracts and relationships
  • Send monthly invoices to Accounts Payable
  • Ensure common areas and general office remain clean; schedule deep cleaning as necessary
Shipping and Receiving
  • Pack and ship packages
  • Receive mail and packages and distribute
Reception
  • Greet clients, guests and visitors upon arrival
  • Provide general support to visitors
  • Answer phones, handle office communications
Office Event Planning
  • Plan morale events, holiday party, happy hours, office networking events
  • Help coordinate recruiting events
Other Duties
  • Organize office operations and procedures
  • Partner with People Operations department to maintain office policies as necessary
  • New hire orientations for Los Angeles office; office tour, desk, key, security system training, etc.
  • Maintain office records and filing
  • Serve as point person for billing/Accounts Payable
  • Errands
  • Ordering and pickup of lunches for meetings when necessary
  • Office decorating, maintaining plants
  • Organizing stock rooms, kitchen/pantry, schwag room
  • Assist other Office Managers or staff as requested
  • All other special projects or tasks as assigned or required

The Trade Desk does not accept unsolicited resumes from search firm recruiters. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of The Trade Desk. The Trade Desk is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

 


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